Do I need recruitment timesheet software?

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Looking to speed up your agency’s timesheet processing, client invoicing, and payroll?

Recruitment timesheet software might be the right choice for you.

Given the complexity of payments in the temporary recruitment industry, many staffing companies use it to reduce admin and associated errors.


What does timesheet software do?

Standard timesheet software like Harvest and Toggl track time on permanent employees’ work. It shows where resource is spent within your business so you can streamline operations. And in countries like Ireland, it’s actually a legal obligation!

In a recruitment agency setting, timesheet software is used to track candidates’ hours against placements so clients can be billed and payroll run accordingly.

Are you translating hours scrawled on a piece of paper?



Or does this monitor look familiar when sorting client invoices?



Timesheet software pulls all placement data into one place and modernises the middle-office process, reducing admin to a minimum.


In the recruitment space, it’s AKA pay and bill software

We call it pay and bill software.

Some call it middle-office software.

Others call it timesheet software.

And some of our clients call it recruitment payroll software.

Whatever you want to call it, it should complete the same key tasks: processing candidate timesheets, raising invoices to clients based on hours, and creating payroll data.

It’s the middleman between your CRM and payroll software, ensuring the candidates you place are paid correctly.

We’ve covered everything you need to know in our pay and bill guide.

But on to the main question…


Do I need recruitment timesheet software?

You deal with many clients, contractors, and placements on any one day. Not to mention one candidate may work for various clients for various durations each week/month.

It can get confusing making sure you round up all timesheets, invoices, and placement information. This can cause mistakes to happen.

That’s not to say that you haven’t already got a system in place to keep everything running smoothly.

But if you don’t, timesheet software helps automate and centralise key information, notifying you when action is needed. This means less chasing and manual effort, and more placing candidates.

If you answer yes to any of the below, you may benefit from timesheet software:

  • Do your agency’s payslips and client invoices often contain errors?
  • Is transferring data from your CRM and to your payroll software a burden?
  • Does managing timesheets and invoices involve a lot of manual effort?
  • Do you lack the resource to manually validate, reconcile, and manage records?
  • Do you need greater transparency on gross profit margins from placements?

Not sure whether recruitment timesheet software is right for you? Speak to our team.


Speed up timesheet processing with Codabill

Regardless of the number of timesheets you process, Codabill does it in seconds.

Our online platform is completely scalable and is on a low-cost, monthly rolling contract – with no set-up fees.

  • Go from timesheets to invoices in just a few clicks
  • Easily export data for your payroll software (API available), or directly integrate with Codapay payroll software
  • Mobile-friendly candidate portals for self-serve timesheet submission
  • Managers are notified by email for quick and easy approvals
  • Manage all sales and purchase invoices in a single, central location, including refunds/credits
  • Real-time business data allows you to track consultant output, commission payments due, and gross profit margin
  • UK-based support included

Best of all, you can go live in under 24 hours. Book a demo today to get started.

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